DAPCUs in Nagaland Support Liquidation of Advances

Nagaland DAPCUs support Liquidation of

 Advances

FLOW CHART

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Nagaland State AIDS Control Society and DAPCUs in the state are working towards timely settlement of advances provided to peripheral units. A few steps taken by NSACS to build capacities of DAPCUs as well as to facilitate district level processes are outlined below and this is followed by a description of their achievements and challenges.
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Capacity Building of Accounts Assistants: The Nagaland SACS organized periodic meetings with accounts assistants to build their capacity on liquidation of facility level advances. These meetings also served as a platform to clarify doubts regarding specific unsettled advances.

Timely information - All DAPCUs in the State share that they receive copies of the sanction orders regarding advances. The routine release of advances in the state is once in a quarter and the sanction copies are provided quarterly too. In addition to copies of the sanction order, SACS officials also follow up regarding the liquidation status during field visits and other interactions.

Instructions to facilities: Most DAPCUs faced resistance during their initial interactions with NGOs on the issue of finances; however the situation improved owing to the persistent efforts of the DAPCU team. Nagaland SACS also came forward and issued orders instructing facilities and NGOs to settle advances within 7 days of completion of the programme. This combined with the DAPCUs supportive role, has led to facilities now perceiving DAPCU as a resource and support.

At the district level, most DAPCUs maintain detailed records of releases to facilities as well as SOE and UCs. Whenever sanction orders are received by DAPCUs, they inform the facilities of the same as well as initiate discussions on settlement. DAPCUs team members oriented these facilities regarding the procedure to submit correct SoE and UCs through field visits.

Achievement

During the financial year 2011-12, Nagaland SACS released a total of Rs 6,90,60,989.91 to 10 DAPCU districts. Rs 6,89,58 , 908/- was settled (SOEs and UCs + amount returned) by the districts. And only 0.21% of the amount released was unsettled i.e. RS 1,44,163 with the districts. The DAPCUs in Nagaland have settled 98% of the amount released to the district.

A few challenges as experienced by the DAPCUs are

• Delay in release of advances owing to delays related to SOE UC submission
• Frequent changes in administrative personnel and incomplete handing over at district and sub district levels
• Erratic internet and phone connectivity as well as power supply in some districts
• Initial hesitation by NGOs in sharing financial information
• Incorrect SOE UC submissions by facilities 
  Courtesy: NAGALAND SACS